IMPORTANT: - Please make sure you are familiar with our Code of Behaviour for Athletes and Parents - -- All athletes under 18yrs must have an adult guardian at the grounds for the entire Meet --
What to do when you arrive AT A MEET
The Equipment Shed is a great place to start when you first arrive at a Meet. You will find:
A map of the grounds - showing you where the meeting places are for all athletes and where the events will take place.
The Weekly Program - showing all the events being undertaken by athletes in each Age Group.
A Volunteer Roster Sign-in sheet - all volunteers who are rostered on for a duty should sign in on the Volunteer Roster before heading to their activity.
A Spikes Register - if an athlete in U11+ wishes to use spikes at a meet they need to register their details before the meet.
The Junior Coach Sign-in sheet - all junior coaches need to sign in before commencing.
Lost Property will be kept in a basket outside the Equipment shed. Please check here if you've misplaced something during a meet. Any valuable items (such as phone, keys, etc) may be kept safe with a Committee member.
Committee Members are often found moving around this area and you can ask them if you're unsure where to go or what to do.
Read on for more information on what to do when you arrive if you are:
Check the map and program at the equipment shed for the meeting location and to see which events you will compete in and where they are located.
A water refill station and sunscreen is available at the equipment shed. Please make sure you have applied sunscreen and have a bottle of water with you before commencing.
Athletes should line up at the Age Group meeting location by their age group baskets which are laid out at the meeting location.
Athletes can place their bottles, jumpers in the Age Group baskets. The baskets will be carried by the group to each event.
At commencement time athletes will be greeted by their Age Group Manager and undertake a warm-up with their age group/s.
Following the warm-up they will move to their first event. If you arrive late you should check the program and head straight to the first event.
At the end of the meet make sure to collect your belongings from the Age Group basket before thanking your Age Group Manager and leaving until the next week.
Don’t forget athletes can grab a free Banana from our sponsor Coles nearby the canteen and water refill station.
Volunteers
Sign in on the Volunteers Sign-In sheet set up by the Equipment Shed.
Head to the allocated area for your duty:
Equipment Set-up - see a Committee member (black shirt) near the equipment sheds or on the field and ask where help is needed. Usually help is needed to set up: - long jump with rakes, brooms, brushes, measuring tapes; - junior throws with laying out boundaries, - senior javelin putting equipment out (javelins, tapes) and setting up the boundary, - high jump, setting up high jump mats and bars - hurdles, putting hurdles in their lanes and adjusting their height. - Tiny Tots and On Track equipment - Putting up shade shelters (the large shade shelters have specific requirements, do not attempt to setup without assistance) and tables/chairs.
Canteen/BBQ - head to the Canteen to see what role you can do.
Track Assistant - meet at the round track. You will be allocated a role of either Computer Operator, Starter or Marshal. The track folders have all the information on how to run races and you will be shown how to operate the equipment. You will be allocated to one of our 3 tracks (straight, hurdles, round) for the session. A Track Manager will be available to assist you with any troubleshooting.
Equipment Pack-up - see a Committee member to assist with pack-up. - Throws equipment can be grouped and packed together and left at their location for the truck to collect - Shade tents can be pulled down and packed into their bags, then left at their location for the truck to collect. The large shade shelters have specific requirements, don't attempt to pack down without assistance. - Boundary tapes can be wound up. - Hurdles collected and stacked together onto the trailer. - All other equipment can be taken to the equipment sheds or storage containers for putting away. - Leave the computers and track gates/timing equipment to a Committee member to pack-up.
age group managers
Head into the equipment shed and get a vest to put on (hanging up in shed). - Choose the correct age group on the back. - Fluoro yellow for girls and orange for boys managers.
Collect your Age Group folders and a pen from the table outside the equipment shed. - Larger groups will have 2/3 folders to collect (A & B). - Please collect both folders, you will need 2/3 AGMs to run the groups.
Review the folder information: - Weekly Program for the week, please follow the program as it is designed to have the events and groups flow through field and tracks events and not cause backlogs. Opportunities may exist to incorporate short sprints at an earlier point during the program (50, 70, 100m) if the track is free between events.
Go to the Age Group basket set out for your Age Group and greet your athletes just before/at the start time. - A map showing the meeting areas and where each event takes place will be in your folder.
Limit the number of athletes in a group: - Aim for approx numbers of 8-12 in a group to compete in events in a timely manner. - This may mean splitting the age groups, wherever possible you should allow for friends to remain in the same group.
Running Field Events: - Age specific event information sheets are in the folders. Please follow these instructions to conduct field events. - Check these sheets to confirm the correct equipment weight to use and how to measure events correctly.
Recording Field Results: - Recording sheets are printed for each field event in first name order. - Correct equipment weights are also listed on these sheets along with the Club Record. - Club records must be verified by a Committee member (Chief Recorder if available) before you remove any evidence (footprints, landing marks etc). If a record is not verified it will not be approved. More information about Club Records is available.
Recording the athlete's Best Result: - After the completion of 3 attempts, the Best Result column on the recording sheets should be completed. This helps our volunteer data entry people enter the results quicker (with up to 1000 entries it helps a lot and reduces risk of error).
Athletes PB ribbons will be placed in the folders before each meet when they are earned. Please hand them out to the athletes and celebrate their achievements.
At the end of the meet you should: - Place all recording sheets in the plastic Results container on the table before leaving. Folders can be left there also. - Hang up vests.