At Gungahlin Athletics Club we run a weekly duty roster to ensure we can run all our events each week the Roster Duties include:
  • Track officials - starter, computer recorder and marshal for each track (round, straight, hurdles). Our Gungahlin Event documents give you some guidance on how to perform these roles.
  • BBQ and canteen helpers
  • Equipment set-up and pack-up helpers
The Roster Duty Descriptions and our Age Group Manager page provide information about the volunteer duties. The majority of the Roster Duties do not involve a weekly commitment, you can expect to be rostered on around 4 times per season.  

At the time of registration each family will be asked their preferences for the dates (Roster Group) and Session times that suit best, as well as the duty they'd prefer. When you register you will be given the choice of choosing both the duty AND a group. Each group will be allocated a set number of meets/dates (as outlined below) so you can easily choose the group which fits with your family schedule.
GROUP ROSTER DATES
Roster Group A - 18 Oct 2025; 15 Nov 2025; 13 Dec 2025, 7 Feb 2026, 7 Mar 2026

​Roster Group B - 25 Oct 2025; 22 Nov 2025; 10 Jan 2026, 14 Feb 2026, 14 Mar 2026

​Roster Group C - 01 Nov 2025; 29 Nov 2025; 17 Jan 2026, 21 Feb 2026
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Roster Group D - 08 Nov 2025; 06 Dec 2025,  31 Jan 2026, 28 Feb 2026

​The roster for each Meet is placed on the Bulletin Board near the program each Saturday.  You'll also receive an email confirming your participation in the lead up to the Saturday you've chosen to participate on. 

If you're still feeling a bit nervous about taking on any of these roles please get in touch with our Duty Roster Coordinator so that we can provide you with some reassurance and help in picking the best role to suit your personal situation. 

If you are unable to attend any of your rostered meets please make sure to advise us ASAP via email​ - our Meets cannot run if we do not have enough helpers.

What to do when you arrive

1/ Sign in on the Volunteers Sign-In sheet set up by the Equipment Shed.
2/ Head to the allocated area for your duty:
  • Equipment Set-up - see a Committee member (black shirt) near the equipment sheds or on the field and ask where help is needed. Usually help is needed to set up:
    - long jump with rakes, brooms, brushes, measuring tapes;
    - junior throws with laying out boundaries,
    - senior javelin putting equipment out (javelins, tapes) and setting up the boundary,
    - high jump, setting up high jump mats and bars
    - hurdles, putting hurdles in their lanes and adjusting their height.
    - Tiny Tots and On Track equipment
    - Putting up shade shelters (the large shade shelters have specific requirements, do not attempt to setup without assistance) and tables/chairs.
  • Canteen/BBQ - head to the Canteen to see what role you can do.
  • Track Assistant - meet at the round track. You will be allocated a role of either Computer Operator, Starter or Marshal. The track folders have all the information on how to run races and you will be shown how to operate the equipment. You will be allocated to one of our 3 tracks (straight, hurdles, round) for the session.  A Track Manager will be available to assist you with any troubleshooting.
  • Equipment Pack-up - see a Committee member to assist with pack-up.
    - Throws equipment can be grouped and packed together and left at their location for the truck to collect
    - Shade tents can be pulled down and packed into their bags, then left at their location for the truck to collect.  The large shade shelters have specific requirements, don't attempt to pack down without assistance.
    - Boundary tapes can be wound up.
    - Hurdles collected and stacked together onto the trailer.
    - All other equipment can be taken to the equipment sheds or storage containers for putting away.
    - Leave the computers and track gates/timing equipment to a Committee member to pack-up.